Sure, here’s the updated guide:
Introduction
Writing a follow-up email for a letter of recommendation can be a delicate process. You want to remind your potentiahl recommenders, but not annoy them. Here’s how and when to write that all-important follow-up email.
Timing
You should send a follow-up email about one week to ten days before the deadline for the letter of recommendation. Always give your recommenders plenty of time to complete the letter, as they are usually busy individuals and need adequate time to write a sincere and detailed recommendation.
Content
Your email should include:
- An updated copy of your resume: You must keep your recommenders updated with your career progress or academic achievements.
- Summary of the job, internship, or program: This would help them tailor the recommendation letter to suit the specific position you’re applying for.
- Acknowledgement of their busy schedule and gratitude for their time: Expressing appreciation emphasizes your gratitude and can prompt a quicker response.
Example of a follow-up email:
Subject: YOUR NAME – Follow Up On Recommendation Letter
Dear [Professor/Dr./Mr./Ms. Last Name],
I hope this email finds you well. I am following up with you about the letter of recommendation for [Your Objective, e.g.
, my graduate school application/the job opportunity at XYZ].
I appreciate you taking the time to write this for me and understand that you’re busy. I’ve enclosed my updated resume for your reference. The deadline for submitting the recommendation letter is [Deadline], and I hope this timeline is acceptable to you.
Thank you once again for agreeing to write the recommendation letter.
Kind regards, [Your Full Name]
Status Check
If the recommendation letter is submitted online, and you have access to the application portal, you may be able to check whether the letter has been submitted. If you don’t see it, it could be worth a polite reminder email or call to your recommender.
Acknowledgement
Once your recommender has submitted the letter, do remember to follow up with a thank-you note. A simple message of gratitude goes a long way in maintaining a healthy relationship.
Conclusion
Following up on a recommendation letter request doesn’t have to be a complicated process. Providing relevant information and keeping the lines of communication open ensures your recommenders will be able to provide the best endorsement possible. Remember, patience and politeness always help.