Harassment in the workplace should never be tolerated, and it is your right to stand up against it. This guide provides a step-by-step method to write a harassment letter.
Identify the Harassment Type
Harassment can take many forms such as sex, race, color, religion, national origin, disability, age, or genetic information. By understanding the category of your harassment experience, you can articulate your complaint better.
Preparation
Before writing your letter, gather as much information as possible.
- Write down every incident, specifying where and when the harassment occurred, as well as who witnessed it.
- Describe the incidents in chronological order – this helps in understanding the pattern of harassment.
- Refrain from making allegations that you cannot back up with proof. Stick to the facts.
Addressing and Formulating
In the salutation, include the name of the Contact in Human Resources or the relevant authority handling your case.
- Start by stating that you are lodging a complaint about harassment and identifying your harasser.
- Explain the facts of the harassment clearly, providing enough information for the HR to see that there is a harassment problem that needs investigation.
- State how it affected you personally and how it created a negative workplace environment.
Specify the Outcome you Want
At the end of the letter, make it clear what action you would like HR to take. Perhaps you want to be transferred to a different department or for your harasser to face consequences.
Professional Tone
The tone of your letter should always be courteous and professional. While it’s natural to be angry, avoid foul language and stay calm. Remember, the goal is to remedy the situation, not escalate it.
Supporting Documentation
Once you have drafted your letter, make a copy before sending it and hold onto any supporting evidence such as emails, notes, voicemails, or witness statements. This documentation may be useful if HR initiates an investigation.
Legal Rights
Bear in mind that you have legal rights too. You could seek assistance from relevant authorities like the Equal Employment Opportunity Commission (EEOC) or a state agency that investigates harassment if you believe your complaint was not adequately addressed internally.
Conclusions
Remember, writing a proper harassment letter is the first step towards stand up for justice in your workspace. By sticking to the facts, stating clearly what occurred, specifying your desired outcome, and maintaining that all-important professional tone, you can address and stop harassment effectively.